PWAS Artistry Spin: How to Art Show

Go to the Show - what to take, what to do : Art Show Check List

Published: November 7, 2021 Updated: April 18, 2024

Count	Setup Booth/Space for Artwork Display	Provided?	Needed?	Check
	Space Allowed
	Pre-plan Traffic Flow through display, zigzag pattern best for outdoor shows when possible
	Signage - have more than one. PWAS has banners, NEW 18x24 PWAS sign for front of display w logo, QR code
	Canopy Tent (White) PWAS has 2 10x10, Canopy Walls in case of rain
	Gridwall Roof Bars to help stabilize art walls
	Weights - tent weights and wall weights
	Lighting?
	Table(s) - PWAS has 1
	Tablecloth(s) - PWAS has a black tablecloth with logo, a small tablecloth in white with logo, plus multiple plain black tablecloths
	Gridwall stand(s) -PWAS has 17, 2pc per wall plus 3 from Sandra Lewin, 20 total walls
	Hangers - brackets
	Gridwall Stand Covers
	Chair with Cushion - PWAS has no chairs
	Print Stand(s) - PWAS has 2 large wooden stands
	Merchandising Display options (go up)
	Easel(s) - multiple sizes
	Demo Area - painting while working? Easel, chair, small table

Count	Your Products and Display/Merchandising Strategy	Have?	Needed?	Check
	Elevator Pitch
	Impact Piece, with Back up(s)
	Prints - variety and multi sizes
	Artwork Inventory - Variety of Paintings with optional price points: mini, small, medium, large
	Merchandise:
	Calendars, Note Cards, Gift Cards
	Tote Bags, T-shirts, Aprons
	Coffee Mugs, Mouse Pads
	Getting your products/merchandise in & out of event - on wheels
	Elevate display with added height levels

Count	Making the Sale/Meet and Greet/in your Sales Area	Provided?	Needed?	Check
	Payment Acceptance:
	Cash Box - back up change/Fanny pack/Vendor apron
	Credit Card Acceptance, Signage for CC
	Calculator
	Counterfeit Pen Checker
	Phone with Payment App
	Invoice Receipt or Sales Book
	Inventory List, Clipboard, Notebook
	Email Mailing List, Commission Request List, Follow up list after the show
	Portfolio of Other Work – Book or Album
	Business Cards, Holder(s)
	Bags
	Bubble wrap
	Fishbowl – card drop, signup, register to win a print
	Red Dots – items that have sold (waiting for pickup)
	Offer drop Shipping or local Pickup
	Bowl of wrapped candy

Count	Being Smart and Prepared	Provided?	Needed?	Check
	Go Kit:
	Price Cards, Labels
	Red and Black Sharpie
	Tape, Twine, String, Wire, Duct Tape
	Scissors, Multi-Purpose Tool – screwdriver, hammer, pocketknife
	Pens, Rubber Bands
	Zip Ties, Clothespins, Curtain Hangers, Clothesline
	Notebook, Index Cards
	Sewing Kit, Safety Pins, Measuring Tape
	Bungee Cords, Bulldog Clips
	Battery Powered Lights
	Wet Wipes
	First Aid Kit, Ibuprofen, Chapstick
	Small folding Step Stool
	Camera & Batteries
	Chargers, Extension Cords
	Snacks, Drinks, Water

Count	Ask in Advance About	Provided?	Needed?	Check
	Electricity
	Internet Connection, Password
	Wifi Hotspot
	Rest Rooms
	Sales Tax ID
	Total Space Allotted – entrance, exits
	Any dos / don’ts to be aware of at your show

Count	Dress for Success and Comfort	Provided?	Needed?	Check
	Indoor Event
	Outdoor Event - Umbrella
	Change of Clothes, Hat
	Mirror, Lip Gloss, Comb/Brush, Hair Ties, Hat

Count	Help	Provided?	Needed?	Check
	Friend(s)
	Family Member(s)
	Hired
	Schedule Group Members to help at various time intervals AND setup and/or takedown

Count	Promotion - Website, Social Media	Provided?	Needed?	Check
	Flyer for online promotion, printable for handouts - good image, Name, Dates, Location, Address, QR Code, any important additional info (free, cost, parking, etc.)
	Post in InsideNova, Events areas, Patch, Nextdoor, Classifieds - anywhere local to you online and offline
	Send info to your webmaster, blogmaster, social media persons
	Post LIVE on social media during events
	Get pictures to post after the event

Cost of Show	Cost or Fee	Total
Entry Fee
Percentage of Sales to Show Host
Cost of Equipment Purchased
Cost of Misc Purchases
Mileage
Cost of Other Expenses, Food, Lodging

Sales

Did I miss anything? What would you add?